Minutes

Meeting Minutes 10/28/11

9:00 Student Life Conference Room

Faculty/Staff members present: Carol Johnson, Cliff Koski, Deanne Roquet, Dick Haney, Glenn Merrick, Jeri Schwerin, Kevin Futhey, Kristi Heintz, Megan Bugge, Theresa Hornstein, Patty Dorn, Mike Francisco
Student members present:  Kathy Larson, Anna Beaulieu, Brian Sanner

Announcements
Minnesota Waste Wise Annual Meeting is Thursday November 17th at the Science Museum.  Registration is $45 per person, Deanne will be attending.  Council agreed to pay registration and travel.

Dick spoke on the importance of passing the Parks and Libraries Referendum on November 8th.  He handed out flyers and encouraged everyone to spread the word.  He also spoke about the City of Duluth’s comprehensive Trail and Bikeway Master Plan.  It can be found on the City of Duluth website.

Sub-Committee Reports

New Business
Regarding Pat’s request for more information on the structure of the Council, time was spent discussing the following topics:

Title of Committee:  Environmental Council – We opted to retain this name as it indicates the advisory nature of this committee.
Chair:  The chair of the committee will be elected at the first meeting each fall semester by Governing Council vote.  Deanne Roquet will be the chair of the committee for the 2011-2012 academic year.
Handling of Committee Minutes: e-copy posted to Environmental Council blog, hard copy kept in EC binder
Purpose of the Committee: The Environmental Council is a permanent (ongoing) committee of LSC.  The committee takes an advisory role to:
•Implement and support campus related environmental commitment as outlined in our Environmental Mission Statement and Sustainability Plan of Action,
•Identify areas where improvements can be made, then acting as a facilitator of innovation and change to improve our operations in a sustainable manner,
•Act as a clearinghouse for information on sustainability issues, then connecting relevant individuals on campus to implement change,
•Serve as liaison with national and local organizations AASHE, ACUPCC, and Minnesota Waste Wise.

Structure of the Committee:  The Environmental Council has a “governing council or group” which are voting members of the Council.  There is representation from the different areas of the college.  While other Council members are always welcome, they do not participate in voting.  A larger, general assembly meeting is held once a semester where everyone can participate in voting on motions made.  
Governing Council=Voting Members: Consists of one person from each of the following:
AFSCME – currently Mike Francisco
MSCF (one from each division) – currently Deanne Roquet (LAS), Cliff Koski (Bus. & Industry) and Lorrie Fox (Health)
MMA – currently Kevin Futhey
MAPE – currently shared by Carol Johnson and Megan Bugge
Student Senate – currently Brian Sanner
Administration – currently Wade Gordon
Facilities – currently Kevin Futhey
At large members (up to 3) – currently Theresa Hornstein, Kristi Heintz and Kathy Larsen (student)
Overall Committee Membership: (current names)
AFSCME: Kristi Heintz, Mike Francisco
MAPE: Mat Gilderman, Carol Johnson, Megan Bugge,
MMA/MN/CP: Kevin Futhey
MSCF FACULTY: Cliff Koski, Dave Israel, Deanne Roquet, Richard Haney, Glenn Merrick, Jeri Schwerin, Theresa Hornstein, Patty Dorn, Lorrie Fox
STUDENT SENATE: Brian Sanner
Other Group or Individuals: Amy Alves, Anna Beaulieu, Kathy Larsen
Committee Meeting Time: 9:00 am, every other Friday

Campus Sustainability Map is on the blog.  Council members were asked to think of ways to utilize these tools that we develop.  Deanne will talk with Melissa in recruiting and Stephanie with Campus Ambassadors about possibly meeting with the EC to strategize ways to do this.

Old Business
Cathy in the kitchen has requested more compostable kitchen bags.   Kevin will talk with Mary to find out if Gary purchased them.  Kristi will contact Cathy about the possibility of going bagless.

Kristi will look into a possible thank you for Max and the Mfg Club.

Carol brought up the ongoing issue of trash collection and time wasted by maintenance going into each office to empty individual trash cans.  They are doing what they have been told to do.  This matter needs to be tabled until a new VP is hired to oversee facilities.

Budget Report
EC balance YTD:
Beginning FY12 balance        5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550    $3616.57

Motions
-Minnesota Waste Wise Annual Meeting, travel and registration: Carol motioned, Mike seconded
-Environmental Council Structure: Mike Francisco motioned, Brian seconded

Next meeting
Next EC meeting will be November 18th at 9:00 in Student Life Conference Room.  Kristi will send out an Outlook meeting invite for the next 3 meetings.

Meeting Minutes 10/28/11

9:00 Student Life Conference Room

Faculty/Staff members present: Carol Johnson, Cliff Koski, Deanne Roquet, Dick Haney, Glenn Merrick, Jeri Schwerin, Kevin Futhey, Kristi Heintz, Megan Bugge, Theresa Hornstein, Patty Dorn, Mike Francisco
Student members present:  Kathy Larson, Anna Beaulieu, Brian Sanner

Announcements
Minnesota Waste Wise Annual Meeting is Thursday November 17th at the Science Museum.  Registration is $45 per person, Deanne will be attending.  Council agreed to pay registration and travel.

Dick spoke on the importance of passing the Parks and Libraries Referendum on November 8th.  He handed out flyers and encouraged everyone to spread the word.  He also spoke about the City of Duluth’s comprehensive Trail and Bikeway Master Plan.  It can be found on the City of Duluth website.

Sub-Committee Reports

New Business
Regarding Pat’s request for more information on the structure of the Council, time was spent discussing the following topics:

Title of Committee:  Environmental Council – We opted to retain this name as it indicates the advisory nature of this committee.
Chair:  The chair of the committee will be elected at the first meeting each fall semester by Governing Council vote.  Deanne Roquet will be the chair of the committee for the 2011-2012 academic year.
Handling of Committee Minutes: e-copy posted to Environmental Council blog, hard copy kept in EC binder
Purpose of the Committee: The Environmental Council is a permanent (ongoing) committee of LSC.  The committee takes an advisory role to:
•Implement and support campus related environmental commitment as outlined in our Environmental Mission Statement and Sustainability Plan of Action,
•Identify areas where improvements can be made, then acting as a facilitator of innovation and change to improve our operations in a sustainable manner,
•Act as a clearinghouse for information on sustainability issues, then connecting relevant individuals on campus to implement change,
•Serve as liaison with national and local organizations AASHE, ACUPCC, and Minnesota Waste Wise.

Structure of the Committee:  The Environmental Council has a “governing council or group” which are voting members of the Council.  There is representation from the different areas of the college.  While other Council members are always welcome, they do not participate in voting.  A larger, general assembly meeting is held once a semester where everyone can participate in voting on motions made.  
Governing Council=Voting Members: Consists of one person from each of the following:
AFSCME – currently Mike Francisco
MSCF (one from each division) – currently Deanne Roquet (LAS), Cliff Koski (Bus. & Industry) and Lorrie Fox (Health)
MMA – currently Kevin Futhey
MAPE – currently shared by Carol Johnson and Megan Bugge
Student Senate – currently Brian Sanner
Administration – currently Wade Gordon
Facilities – currently Kevin Futhey
At large members (up to 3) – currently Theresa Hornstein, Kristi Heintz and Kathy Larsen (student)
Overall Committee Membership: (current names)
AFSCME: Kristi Heintz, Mike Francisco
MAPE: Mat Gilderman, Carol Johnson, Megan Bugge,
MMA/MN/CP: Kevin Futhey
MSCF FACULTY: Cliff Koski, Dave Israel, Deanne Roquet, Richard Haney, Glenn Merrick, Jeri Schwerin, Theresa Hornstein, Patty Dorn, Lorrie Fox
STUDENT SENATE: Brian Sanner
Other Group or Individuals: Amy Alves, Anna Beaulieu, Kathy Larsen
Committee Meeting Time: 9:00 am, every other Friday

Campus Sustainability Map is on the blog.  Council members were asked to think of ways to utilize these tools that we develop.  Deanne will talk with Melissa in recruiting and Stephanie with Campus Ambassadors about possibly meeting with the EC to strategize ways to do this.

Old Business
Cathy in the kitchen has requested more compostable kitchen bags.   Kevin will talk with Mary to find out if Gary purchased them.  Kristi will contact Cathy about the possibility of going bagless.

Kristi will look into a possible thank you for Max and the Mfg Club.

Carol brought up the ongoing issue of trash collection and time wasted by maintenance going into each office to empty individual trash cans.  They are doing what they have been told to do.  This matter needs to be tabled until a new VP is hired to oversee facilities.

Budget Report
EC balance YTD:
Beginning FY12 balance        5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550    $3616.57

Motions
-Minnesota Waste Wise Annual Meeting, travel and registration: Carol motioned, Mike seconded
-Environmental Council Structure: Mike Francisco motioned, Brian seconded

Next meeting
Next EC meeting will be November 18th at 9:00 in Student Life Conference Room.  Kristi will send out an Outlook meeting invite for the next 3 meetings.

Meeting Minutes 10/14/2011

9:00-11:00
Location: Student Life Conference Room

Announcements
MN Waste Wise Annual Meeting This year’s meeting will be held Thursday, November 17th, 2011 at Science Museum of MN, cost is $45 per person.  Deanne will be attending.  Kristi will send out an e-vote to cover her travel cost.
Styro Shredding  Kevin’s work-study spent a few hours shredding styro and it’s all caught up for now.  Over 50 bags were shredded and the material is listed on Craig’s List.  Thanks, Kevin!  The new shredding machine is still in production.
Northland Bioneers Conference: information has been updated on the website. Kristi will send this link out and also ask Student Senate if any of their members want to attend.

Sub-Committee Reports

New Business
WLSSD Field Trip November 1st
Environmental Council Structure Pat has requested more information on this.  The general feeling is the Council needs to establish some structured by-laws of some sort to answer questions such as: what is considered an “active voting member”, what is the chair-person term, etc.  A sub-committee needs to be formed to accomplish this.  More discussion at next meeting.
LSC Sustainability Page link is no longer on the homepage.  This webpage has been neglected and needs some serious upkeep before it can be more utilizable.
Campus Gardens Wade will talk with Tom Olson of Duluth Grill to potentially present on the benefits of raising food locally and to begin collaboration on the campus gardens project. -It would be a good idea to arrange a meeting with Brian (Student Senate), Pat, Cliff K, Theresa, and anyone else interested in the gardens project to get together to discuss potential ideas and possibly walk the property to discuss potential garden spots.
Rain Garden Signs are finished and Matt and Kristi spent the day last Friday digging holes and cementing support posts in.  Bill, Jason, and Gary all helped to get holes drilled.  Bill has ordered more tamper proof bolts/screws for the signs and Kristi will replace bolts and finish the install on Monday.
Earth Day/Week Activities Initial discussions should begin now, some potential new ideas include student research presentations and an art focus.

Old Business

Budget  
FY12 Budget start: $5,000
8/8/11 Minnesota Waste Wise Membership: $150
8/9/11 Airpark Services for FY12 plastic bag pick-up: $208 for year
9/12/11 UMACS registration for 2 Student Senate members: $60
9/12/11 UMACS hotel: Best Northland Prairie Inn, Morris: $87.03
9/12/11 UMACS mileage & food reimbursement for Brett and Brian: $328.40
9/12/11 Kristi’s Sustainability Leadership Certificate: $550
11/1/11 AASHE Annual Dues: $260

Balance as of 9/16/11: $3356.57

Next meeting
October 28th, 9:00, Student Life Conference Room
Notes Submitted by Deanne Roquet

Meeting Minutes 9/30/2011

September 30th, 2011
9:00 Workforce Development Conference Room (E2028)

Faculty/Staff members present: Glenn Merrick, Jeri Schwerin, Kevin Futhey, Kristi Heintz, Mat Gilderman, Theresa Hornstein, Wade Gordon, Patty Dorn
Student members present:  Kathy Larson
Guests present: Brian Sanner, Lacy Munson

Announcements
Second Nature Campus Sustainability Day webinar is October 26th.  Kristi will register our group and find a room for the webinar portion and send an email to anyone interested in participating.

Max needs people to shred styrofoam.  Please contact Kristi or Max for machine use training.  Donate some time to shred some styrofoam.  It’s a great project and they’ve done a lot of wonderful work for us, time to repay the favor!

Sub-Committee Reports
Living Green  Kristi and Wade gave an overview of the Living Green Conference.  There has been a steering committee formed with various community groups to work on plans for this year’s Living Green Conference which will be held in February.  Kristi asked if anyone from the Council would be willing and able to serve on the steering committee representing LSC.  Jeri said she would consider it; Kristi will forward information to her regarding the next planning meeting.

New Business
AASHE Dues  Based on our fall 2011 FTE numbers, our dues for AASHE this year is $260 and is due November 1st.  Wade and Kristi gave a brief description of the benefits of being a member of AASHE.  Kathy motioned to pay the dues, Theresa seconded it.

Fall Sustainability Newsletter  If you have any ideas or stories you’d like added to our Fall Newsletter, please get them to Kristi by mid-October.  Glenn suggested we add pictures from Stream Corp tree planting along with a re-cap of the GLISTEN project to date.

Old Business
Brian Sanner joined us and gave a re-cap of the UMACS Conference from last weekend.  He generated a plethora of great ideas for our campus and gave the group some ideas for future collaborative efforts between the EC and Student Senate.  Brian’s full report can be seen here: UMACS Report.  Kristi will follow up with Brain about the “Legacy Project” the Student Senate has been working on and find a way the EC can help them to move the project forward.

The Student Success Day table was great success as was the Early Adopters Project Documentary screening.  Kristi also had about 16 people participate in the “Experience Your Campus’ Eco Efforts” session.  The table generated some results for student and staff input on priority projects for the year.  Results are as follows:
-Edible Campus Gardens: 26
-Add fresh and local food to cafeteria menu: 33
-Reduce single-use plastic bottles, install bottle filling stations: 28
-Connect campus to city, non-motorized commuter paths: 7
Everyone seemed very enthusiastic about all the potential projects.  The EC will work with Student Senate on food related projects, as they’ve been working toward a similar goal for over a year.

Kristi sent Gary some information on the water bottle filling station.  After some convincing, Gary agreed to allow the Council to move ahead with a retrofit to an existing fountain in the new Health and Science building.  Kristi assured him it wouldn’t require any change to the plumbing.  Kristi asked the EC to agree to pay for the bottle filling station itself, around $500, and Gary may be willing to pay for installation.  Kristi will work with Gary to get this project moving.

Max and a student have finished with the rain garden signs.  Cost break-down for materials totaled about $380 and was paid for from the EC FY11 budget.  Square posts were also purchased and as soon as the signs are mounted to the posts, Kristi will work with her work-study and someone from maintenance to get the signs installed.  Kristi will also include this project in the Fall Sustainability Newsletter and list the name of the student that did the engraving.

Budget Report
EC balance YTD:

Beginning FY12 balance        5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550    $3616.57

Motions
AASHE dues: Kathy motioned, Theresa seconded
Water bottle filling station: Kevin motioned, Kathy seconded

Next meeting
Next EC meeting will be October 14th  at 9:00 in Student Life Conference Room.  Kristi sent out Outlook meeting invites for the next 3 meetings.

Submitted by Kristi Heintz

Meeting Minutes 9/16/2011

9:00 Student Life Conference Room

Faculty/Staff members present: Deanne Roquet, Glenn Merrick, Kristi Heintz, Theresa Hornstein, Jeri Schwerin, Patty Dorn
Student members present:  Kathy Larson
Guests present: Matt Edblad (Student Senate)

Announcements
UMACS attendees Brian Sanner and Brent Tweet, both of Student Senate, will represent LCS at this year’s UMACS Conference.  The Environmental Council paid for one hotel room, registration, meal, and mileage reimbursement.  Kristi has asked them to share their experience at the next EC meeting.
City Bikeways and Trails Draft Master Plan is available for review on the City of Duluth website.  You can review the draft plan and post comments there or at one of the upcoming public meetings.  Deanne suggested looking into “SHIP” funds to better connect our campus to the city trail system/Trinity Road.  She will follow up with Dick  to find out if this has been previously discussed.

Sub-Committee Reports
Student Success Day The Council decided to use the SS Day table as an outreach tool to promote the SPA.  The Council decided also to incorporate some of the group’s top goals for the year and ask students to vote on which they feel is the most important issue to tackle.  Kristi will set up jars labeled with the following five goals related to the SPA: water bottle filling station, fresh & local cafeteria food, campus edible gardens, connection to city commuter paths/Trinity Road, “others”.  Kristi will get candy pieces to use for voting.  The ACUPCC banner will also be hung near the table.

Old Business
The Council agreed to look into the cost of purchasing a “Elkay” water bottle filling retrofit for an existing drinking water fountain.  Kristi will get and send information on these units to Gary and ask that one be put in the new building.  The Council will discuss funding for the unit after discussion with Gary.

New Business
Interpretive Trail Bridges Julie from Creation Station has mentioned to Glenn their inability to use Interpretive Trail because of the lack of a railing on the long bridge crossing Miller Creek.  Ideas were generated on how best to get this remedied with a railing.  Glenn will contact Roger Reinert about possibly using the project in a Civic Engagement class.  Funding was also discussed.  Home Depot was mentioned as a possible grant source.
Interpretive Trail Signage Funding for this project was also discussed.

Budget Report
EC balance YTD: $3,616.57
Beginning FY12 balance        $5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550

Motions
No motions made
Next meeting
Next EC meeting will be September 30th at 9:00 in Student Life Conference Room.  Kristi will send out Outlook meeting invites for the next 3 meetings.

Submitted by Kristi Heintz

Meeting Minutes 9/2/2011

10:00 Student Life Conference Room

Faculty/Staff members present: Megan Bugge, Mike Francisco, Deanne Roquet, Kristi Heintz
Student members present:  Anna Bealieu

Announcements
UMACS is September 23rd at U of M Morris.  Early registration deadline is September 9th, email Kristi if you’d like to attend.  Kristi has also invited Student Senate members to attend.  Registration for students is $30 each and I’ve offered for the EC to pay for as many registrations as they can fit into one male and one female hotel room.  I’ve offered to pay their hotel cost and travel as well.  An email vote will be taken for the opportunity to voice opposition.
Student Success Day Kristi signed us up for a table.  We will also be showing a documentary titled “The Early Adopters Project” in the student lounge at 10:00 and 2:30 so we will have an info table near the lounge from 10:00-3:00.  Kristi will send an email asking for volunteers to staff the table.  Kristi is also doing a session titled “Experience Your Campus’ Eco Efforts” at 9:00.  The session will tour the campus and grounds highlighting various projects such as recycling and composting.  The second half of the 2-hour session will include a disk golf course clean-up in collaboration with Student Senate.
SPA hard copy has been given to Student Senate.  They will keep it with other campus plans and make it available to anyone that wants to see it.
Plastic Bag Recycling  Since the first bag receptacle was put out in May, we’ve collected over 15 large trash bags full of plastic.  Kevin and Theresa took the first bags to multiple recycling collection sites and we have now arranged to have Airpark Services pick up full bags every other Friday.  The EC is responsible for paying for this service which costs $4.00 per pick up.

Sub-Committee Reports
None to report

New Business
Committee Information Worksheet requested by Emily on behalf of President Johns.  The information they requested includes member union affiliations, representative nomination structure, and a statement of committee roles and responsibilities.  Input on the final item was collected at the meeting and Kristi and Deanne will put together a statement and submit it to Emily by noon today.
AASHE designated contacts  As a member of AASHE, many opportunities and resources are communicated via email.  Currently, only EC representatives receive emails and we feel this membership could be better utilized if other individuals on campus received these informational emails.  Kristi will include Student Senate, the Business Office, and Maintenance to the list of contacts at our institution.

Old Business
Kristi’s Certificate in Sustainability The second half of Kristi’s Certificate training starts September 29th.  She is again asking for $550 to supplement the $800 Professional Development funds to cover the cost of registration.  Kristi will send out an email asking for approval to fund this coursework.
Living Green Meeting will be held at the DEEP Office on September 19th.   Kristi will attend the meeting and offer LSC as a host site but will not take a large role in planning the event.  Kristi will check with Kathy in the Business Office to find out how much we need to charge if we co-sponsor the event, if anything, to use the facility.  A suggestion was made to possibly schedule the event along with the Rain Barrel sale on the opposite years of the Watershed Festival.  Kristi will bring this suggestion to the meeting.

Budget Report
EC balance YTD:

Date    Item    (-)    Balance
7/1/2011    Beginning FY12 Balance        $ 5000
8/8/2011    Minnesota Waste Wise Membership    $150
8/9/2011    Airpark Services for FY12 plastic bag pick-up    $208

Motions
A quorum was not met for this meeting, therefore Kristi will send an email to all EC members asking for vote on items needing approval.
Next meeting
Kristi will send out an email asking for input on this year’s meeting time.  Wednesday mornings at 10:00 was suggested as an alternative.

Addendum to Meeting Minutes
Related to: Follow-up email on above mentioned items
Item 1 Members asked to vote via email to fund Kristi’s Sustainability Leadership Certificate
  “ I am, once again, asking the Council to support me in my quest to earn a Sustainability Leadership Certificate, by partially funding my course work for FY12.  The last 3 classes have gone really well, and I have a lot of new tricks and info to help us move forward…if only the Certificate could MAKE time.  I did receive $800 in staff development funding again this year, so I’m again asking for $550.  This will be the last 3 sessions I’ll need to participate in to complete the Certificate.  We didn’t have a quorum at the meeting, so we’ll have to vote by email…ready, go.”
Yea: 7
Nay: 0

Item 2 Members asked to reply with intent to go to UMACS
“Upper Midwest Association for Campus Sustainability conference is in Morris this year.  Here’s a link for UMACS for those of you unfamiliar.  Please respond by early tomorrow if you’d like to go, as early registration deadline is Friday (same goes for SS, Brian, thanks!).  I’ve also invited anyone from Student Senate to attend and have offered our funds to pay for their registration and 1 male and 1 female student room.  Please respond with an opposed vote if you disagree with this gesture.  I think it will be great to get individuals outside of our group involved, and UMACS is a fantastic conference for individuals with diverse interests.”
Responses to attend: 0
Regarding funding SS attendees:
Agree: 4
Disagree: 0
One response suggesting students try to get funding through Student Senate first.

Item 3 Members asked to volunteer to staff the Student Success Day table
“I have us down for an SS day table from 11-1:00 but we will be showing a documentary at 10:00 and 2:30 so we’ll plan to man our table during those times as well.  Any volunteers?  I’m doing a session from 9:00-11:00 as well, called “Experience Your Campus’ Eco Efforts” and we’re teaming with Student Senate to do a disk golf course clean-up for the second hour of the session.”
Volunteers: Theresa 10:00-1:00, Cliff 12:00-1:00, Kathy L, Dick, Glenn morning

Item 4 Members asked to give input on this year’s meeting time
“And last but not least, MEETING TIME for the semester…it seems like many of you may not be so keen on Friday mornings…how does everyone feel about Wednesday mornings from 9:00-11:00?  Kevin, I know this isn’t going to work for you, sorry.”
Meeting time suggested:  Cliff: Wednesday does not work, Fridays better. Carol: Wednesday mornings work. Kathy L.: Wednesday mornings work. Dick: Wednesday mornings work. Glenn: Tuesday or Thursday after 11:00 or on Friday morning, Patty: Wednesday or Friday at 9:00 work.  Kevin: FRIDAY MORNING (caps lock means he was SERIOUS)!!

Submitted by Kristi Heintz

Meeting Minutes 4/15/11

9:00 Student Life Conference Room

Faculty/Staff members present: Carol Johnson, Cliff Koski, Glenn Merrick, Deanne Roquet, Kristi Heintz, Megan Bugge, Theresa Hornstein, Wade Gordon
Student members present:
Guests present: Katherine Hansberry (Student Senate), Kathy Larsen (student)

Announcements
Disk Golf Course Public Meeting is April 29th, 11:00 in the Atrium.  Discussion will be led by the City of Duluth, more info as Kristi receives it.

Dick has been working with the City of Duluth on trail connectivity plans and submitted requests on behalf of LSC.  Mark W. has mentioned that once the City’s plans are finalized, these should be noted in the newest Facilities Master Plan in 2012.

This year’s plant sale will be April 27th and 28th.  Proceeds will go to the International Student Scholarship Fund.  The idea was brought up that, in the future, this money could potentially be put into a Sustainability Revolving Fund.

Sub-Committee Reports
SPA timeline
–Pat will take the Plan to the President’s Exec. Cabinet for review on April 27th, Gary K. will discuss public release with them as well.
–Release to campus via blog post and email May 2nd
–Submit May 6th

Old Business
Earth Day Recap
Overall, the day was a great success, although the arrangement of tables (not in the corridor) made tables less visible.  Heather did an amazing job organizing all events!  Patty did a fantastic job with the Michael Monroe concert/workshops and it seems they were well attended and the Atrium was a great place to house it.  Suggestions for next year’s Earth Day include: promoting more student booths representing more programs/courses throughout campus (solicit instructors for this at beginning of semester while they’re planning curriculum).

Rain garden signs: .pdfs have been given to Max.  Wade will talk with him soon to get a materials estimate so we can encumber these funds by the end of April.

Waste Wise Success Story is finished and is available on the blog.  A copy has been submitted to AASHE and Minnesota Waste Wise for publishing.   Mat will also use part of the story for The Wave and possibly a press release.

New Business
Kathy’s Plaque: We should encumber funds soon to make the plaque that will accompany the tree we are dedicating to Kathy Nelson.  The Council decided to use the same materials Max will be using on the rain garden signs and have them machine the plaque in a similar way.  Wade will discuss this materials cost with Max as well.  Wade and Carol will be work on wording for this plaque when we get to that point.

Sustainability Revolving Fund Wade, Deanne, Cliff and Kristi met with Kathy Dugdale and Mark Winson about the possibility of establishing a Revolving Fund.  Mark told the group to establish some parameters to follow regarding sources for funds, delegation of funds, and individuals that will be responsible for overseeing/delegating the funds.  Kristi will get in contact with Moorhead State and Bemidji State (the only 2 MnSCU institutions with a Student Eco or Green Fee) to see how they handle funds.  Cliff, Kristi, Wade, and Theresa will work on drafting a proposal.

Budget Report
EC balance YTD:

Date    Item    (-)    Balance
7/1/2010    Beginning FY11 Balance        $ 5000
7/9/10    MN Waste Wise Membership dues    $ 150    $ 4850
9/17/10    Waste Wise Annual Meeting Registration-Kevin & Kristi    $ 70    $ 4780
9/24/10    MN Waste Wise Meeting Mileage-Kevin & Kristi    $ 296.18    $ 4483.82
11/24/10    AASHE Annual Dues    $250    $ 4233.82
2/7/11    Online Cert. in Sustainability Leadership, Ithaca-Kristi    $550    $ 3683.82
2/8/11    Northland College Sustainability Meeting mileage-Kristi    $72.42    $ 3611.40
3/1/11    MN Waste Wise: plastic bag recycler    $150    $ 3461.40
3/1/11    Holtzman Betchel Co: 2 Rubbermaid compost bins    $253    $ 3208.40
4/5/11    Bobcat of Duluth: rent auger for trail head sign installation    $140    $ 3068.40
4/8/11    Four Seasons Outdoor Services: limestone for trial head    $125    $ 2943.40
4/11/11    MN Waste Wise: 2nd plastic bag recycler    $150    $ 2793.40
3/15/11    Printing YTD    $34.48    Current Balance: $ 2758.92

The Council agreed to look into the cost of purchasing a “Elkay” water bottle filling retrofits for a drinking water fountain.  This until will serve as a demonstration and use the remaining funds from our cost center.  Wade agreed to take the idea to Mark and ask that facilities match that fountain with another.  Kristi and Wade will look at the cost of purchasing and installing these units.

Motions
No motions made

Next meeting
Next EC meeting will be on April 22nd at 9:00 in Student Life Conference Room

Submitted by Kristi Heintz

Meeting Minutes 2/18/2011

February 18th, 2011
9:00 Student Life Conference Room

Faculty/Staff members present: Cliff Koski, Deanne Roquet, Glenn Merrick, Kevin Futhey, Kristi Heintz, Mat Gilderman, Theresa Hornstein, Wade Gordon, Dave Olson, Heather Grillo
Students present: Amy Alves, Kent Olson, Jesse Larson
Guests present: Patty Dorn

Sub-Committee Reports
Earth Day
-The EC approved a maximum $500 promo budget for posters and flyers.  Student Life will cover some promo materials for daytime campus events, those which are directly related to students.  At least three separate posters will be developed: student day activities, convert evening activities, and Michael Moore workshops.  Mat will work with Patty on details and will send out a press release.

-Kristi announced the Professional Development Committee’s idea for in-service Duty Day on April 21st.  The day will entail campus clean-up and clean-out activities.  Two events are similar to those we planned for Earth Day:

1. The Council agreed 5R would be most useful for the Duty Day clean-up but possibly allow students to bring in e-waste during Earth Day and store until pick-up a week later.  Kristi will talk with Gary about that possibility.  The public will be invited to bring items to campus April 22nd.
2. Rain garden, rock swale clean-up could also be a duty day workshop.  Kristi suggested a workshop/clean-up of the West Lot rain garden on Earth Day and Main Lot rain garden/rock swale clean-up on duty-day.
Kristi will follow up on logistics with the Prof Development Committee, Mark Winson and Minor Miller about 5R.

-Theresa has acquired free art materials and wanted EC input on the idea of using the materials to do an Earth Day themed mural activity for anyone on campus.  It would be an open project and anyone could participate and add to the mural.  All agreed it’s a great idea, Theresa will organize.

Announcements
–Midwest Regional Collaborative for Sustainability Education 2011 Un-Conference, at Northland College is in the very beginning stages of discussion.  Information was passed to faculty to give Clare Hintz at Northland input on ideas for this project.
-Kristi passed information for this year’s Faculty Leadership in Sustainability: A Midwest Regional Workshop-March 23-24 @ UW River Falls to interested faculty.  She will forward more information next week.
-Kent Olson voiced interest in working on campus native/vegetable gardens and also on the importance of revamping our current cafeteria food options.  Deanne suggested he make connections with the Student Senate.  Kristi will follow up with him on options for working on these types of projects.

New Business
-Deanne gave highlights of the first Living Green Partners meeting held at LSC on 2/17/2011.  Many ideas were discussed for funding and planning, all present at the meeting agreed it was an important event and needs to be continued although time constraints on many groups would warrant a position be created specifically for planning.  Deanne plans to organize a follow-up meeting within a month with the same individuals and others that may have been contacted as a result of the initial meeting.  More information to follow.
–Kate from MN Waste Wise will be visiting LSC on Wednesday March 2nd at 10:00.  Wade will have Shannon find a suitable room for the meeting as the SL Conference Room is unavailable.  Kristi will email a copy of the MN Waste Wise Recommendation Report from the 2009 visit for brainstorming on topics for discussion in this meeting.  Kristi will also set up a PO and follow up with Kate about her bringing a plastic bag recycler for the EC to purchase.

Old Business
-Theresa and Kevin shared that the worm bins are too full.  The EC agreed we should purchase two more bins.  Kristi got the purchasing information, the first bins cost $122.85 each from Widde’s in Saginaw.  Kristi will contact them and work with maintenance to have them picked up.  Theresa will also make signs instructing individuals to make sure they are burying materials they are placing in the bins.  A couple of trowels would also be a good idea in the worm bins.
-Theresa shared the Sustainability Outcome revision that she and Dick worked on.  The Council reviewed and approved changes.  Kristi will send the latest version to Theresa to forward to Kent.  The document can be found on the EC SharePoint Portal.
-The Sustainability Plan of Action is due to be presented to the campus for final approval by April 15th and is due to ACUPCC May 15th.  Wade volunteered to work with Kristi on the overall SPA proofing committee, Carol will proofread the document once complete, and faculty will take on the curriculum portion in the next couple of months.

Budget Report
7/1/2010    Beginning FY11 Balance        $ 5000
7/9/10    MN Waste Wise Membership dues    $ 150    $ 4850
8/24/10    Print/Laminate 2 compost posters    $ 7.50    $ 4842.50
8/25/10    Print/Laminate 2 energy miser posters    $ 7.50    $ 4835
9/17/10    Waste Wise Annual Meeting Registration-Kevin & Kristi    $ 70    $ 4765
9/24/10    MN Waste Wise Meeting Mileage-Kevin & Kristi    $ 296.18    $ 4468.82
11/24/10    AASHE Annual Dues    $250    $ 4218.82
2/7/11    Online Cert. in Sustainability Leadership, Ithaca-Kristi    $550    $ 3668.83
2/8/11    Northland College Sustainability Meeting mileage-Kristi    $72.42    $ 3596.40

Motions
Earth Day Promo Materials: Deanne motioned the Council will pay for promo materials with a budget not to exceed $500, Cliff seconded the motion with no opposition.
Worm Bins: Theresa motioned the EC purchase two more 150 gallon stock tanks for worm bins.  Kevin seconded the motion without opposition.
Northland College Sustainability Folks meeting: Cliff motioned to retroactively reimburse Kristi for $72.42 for travel to Ashland and Theresa seconded the motion without opposition.  No opposition was voiced via email prior to travel.

Next meeting
Next EC meeting will be on March 2nd at 10:00 in the Dean’s Conference Room Workforce Development Conference Room (E2028). Lunch with Kate following meeting at Duluth Grill.  We will then have a regular meeting Friday March 4thin the Student Life Conference Room.

Submitted by Kristi Heintz

Meeting Minutes 2/4/2011

February 4th, 2011
9:00 Student Life Conference Room

Faculty/Staff members present: Cliff Koski, Deanne Roquet, Dave Olson, Dick Haney, Glenn Merrick, Kevin Futhey, Kristi Heintz, Theresa Hornstein
Students present: Tom Deschenes, Amy Aldes, Jesse Larson
Guests present: Heather Grillo, Patty Dorn, Brandon Leno

Announcements
Earth Day Patty supplied an updated agenda for the 3-day workshop with Michael Monroe including Earth Day activities.
Agenda:
11:00-1:00-information tables in hallway from Student Life leading to the Atrium
12:00-Michael Monroe performance in Atrium
Lunch served, Heather has contacted Whole-Foods Co-Op about providing food
Heather will arrange sidewalk chalk, volleyball, campus & disc-golf course clean-up
Kristi will organize a rain garden/rock garden clean-up workshop and promotion of the clean-ups
1:00-7:00-5R Recycling contacted Heather about doing an electronic collection for the public.  Kristi will work to organize that.
7:00-Public performance by Michael Monroe with LSC Choir and North Shore Community School Choir
Patty mentioned a $2 requested donation be part of the performance as per the original grant.  Suggestions were made about whom the donation should go to, Theresa suggested Duluth Community Gardens.

Publicity: Brandon Leno discussed possibilities for the slideshow which will run during the evening performance.  Kristi will send to him the photos Tom took last summer along with other sustainability related photos.  Brandon will also incorporate candid photos from the workshops and will ask the Digital Photo Club to help with this.
It was also suggested we work with CSS, UMD, and UWS to get broader publicity in community media.

Kate Worley from MN Waste Wise would like to visit Wednesday, March 2nd at 10:00.  Kristi will follow-up with her about bringing the plastic bag recycler with her.  Kristi will also invite her to join anyone available for lunch following the meeting.

“New Food Regionalism” public lecture series @ UMD.  Kristi will post the sessions on the SharePoint Calendar.

Deanne has arranged an initial Living Green Community Partners Meeting for February 17th at 2:00 and has invited the individuals discussed at earlier meetings.  Kristi will arrange for us to use the Student Life Conference Room that day.

Sub-Committee Reports
None.

New Business
Kristi would like to work toward a Professional Certificate in Sustainability Leadership online through Ithaca College.  This Certificate requires six total sessions held between January and December 2011.  Payment for this Program needs to be done over two fiscal years and will include 3 sessions at $450 apiece per year.  Kristi has been approved to use $800 in Professional Development Funds and is asking the Environmental Council to cover the remaining $550 for the FY’s sessions.
Dick requested we discuss the importance of this Program with Pat Johns and make it apparent that since LSC made a commitment to sustainability by signing the PCC, the school should think about possibly funding opportunities like this one.  Kristi agreed, but added that because the timeline for getting started is tight, she’d like to use the first half of the Certification as a basis for justifying that request for funds for the 2nd half of the Certificate.  All agreed this is an acceptable approach.

Spring Sustainability Newsletter Kristi sent out the almost final draft of the Newsletter for everyone to review before the meeting.  All info was approved by Gary Adams before the draft was sent.  Cliff and Mat sent suggestions and Kristi presented the final draft at today’s meeting. Some discussion about the “legality” of having space heaters in offices was discussed.  Kristi was unable to find a specific state rule regarding this issue so didn’t include it.  Kristi will ask Paula Castleman if she is aware of any Fire Code issues that may be involved.  Besides this, all agreed it was good enough to send.  Kristi will email the Newsletter to all staff on Monday and get permission to email to all students as well.  She will also post it on the EC Blog and Mat may print articles in the Wave.

Old Business
Kent and the Assessment Committee have asked that we “shorten” our Definition of Sustainability as it is longer than most other definitions.  Dick and Theresa will work on the wording.

Kevin reported that the worm bins are very full.  Kevin and Theresa will look at them and discuss the need for purchasing one or two more bins.

Budget Report
EC balance YTD:
$ 4218.82

Motions
Cliff motioned to allocate $550 to cover the remaining portion of the Professional Certificate in Sustainability Leadership Program through Ithaca College.  Theresa seconded the motion.

Next meeting
Next EC meeting will be on February 18th at 9:00 in the Student Life Conference Room.

Submitted by Kristi Heintz

Meeting Minutes 1/21/2011

Environmental Council
Meeting Minutes
January 21st, 2011
9:00 Student Life Conference Room

Faculty/Staff members present: Cliff Koski, Deanne Roquet, Dave Olson, Dick Haney, Kevin Futhey, Kristi Heintz, Theresa Hornstein
Students present: Janelle Ide, Tom Deschenes
Guests present: Heather Grillo, Patty Dorn, Sandy Peterson

Announcements
Patty Dorn has received a grant to bring musician Michael Monroe to LSC April 12th-14th.  He will perform on the 12th in the Commons area, host a series of workshops for students and the public all days and his stay will culminate in a concert on the 14th in the Commons.  Patty would like to see collaborations with area schools, LSC students/faculty, and a collection of media materials highlighting Michael’s commitment to sustainability through ecology and technology in music.  LSC will schedule its Earth Day events for the 14th and utilize Michael’s evening public performance as the focus for the day’s events.  Patty will also inquire with Michael about the possibility of him doing an afternoon performance, on the 14th,  powered by his solar powered trailer for students/staff.
Sandy Peterson will work on graphic design components, Mat Gilderman will be contacted about public information, and Brandon Leno will be contacted to put together a video to be played during the final performance.  The Environmental Council will also help with costs for advertising.  This will take the place of bringing in a key note speaker for the day.
Patty will attend the next EC meeting to continue talks for Earth Day planning.
The EC may also use the Earth Day opportunity to unveil the Sustainability Plan of Action as it is due to be submitted April 15th.

Please visit the Strategic Planning Portal (on the employee portal) and comment on materials Hanna posted related to our SPA presentation.

This year’s WLSSD sponsored Rain Barrel Sale will be paired with the Annual Watershed Festival and will take place on June 4th in the LSC parking lot.

Sub-Committee Reports
None.

Old Business
SPA Student Senate meeting update:  Kristi met with the Student Senate last week to discuss their concerns related to the SPA.  In their December meeting, they went through the Plan and sent Kristi 18 questions and topics they wanted to discuss further.  Kristi discussed these concerns with the Council and will make necessary changes to the SPA.
From this list of concerns, came ideas for things the Council feels strongly about following up on.  Many of the concerns are facilities related and may be applicable to the new building.  All agreed that a “wish list” be put together at the next meeting and forwarded to Gary A. and Mark W.  We will also ask for Student Senate support in putting together this list.

“Northland Sustainability Folks” meeting recap:  Kristi met with sustainability representatives from UMD, CSS, and Northland College at the new UMD Bagley Nature Classroom.  Mindy would like to extend and invitation to any student groups that would like to tour the 2,000 square foot super eco-conscious LEED Platinum building.  Mindy is also interested in pooling resources for future events open to the community for example, the Living Green Conference.

New Business
LSC Earth Day will be April 14th.  More discussion at the next meeting.

Sustainability e-newsletter:  Kristi brought the idea of putting together an informational sustainability newsletter in some format to inform and engage employees and students in projects that are going on around campus which are sustainability related.  Deanne suggested some of the topics also be posted on the “Husky Tabloids”.  The EC agreed a newsletter would be beneficial and it may need to be distributed in many formats.  The Wave will be a good place to start and we’ll also send an email link to check out the article there.  Since many of the projects are facilities related, Kristi will discuss the idea with Gary A. and work with him to get the information.  Kristi has already spoken with Mat G. about possibly helping with format and layout.

Campus Food Committee:  The Student Senate has a food committee which is currently looking into healthier and cheaper options for the cafeteria.  They are meeting with Mark Winson soon and Kristi has asked to be included in this conversation.  Kristi has also contacted Jamie Harvie, Executive Director of Institute for a Sustainable Future and has asked some preliminary questions on where to start to solicit change.  Deanne suggested we ask him to meet with the Food Committee as well.  The group also showed interest in a campus garden; Theresa will stay in contact with Kristi and the committee to develop his idea.  It was also noted that Duluth’s Community Garden Program has shown interest in the past of using our lawn space for gardens.  Past Administration was not inclined to look into this idea, but it will be brought up again.

Parking Task Force:  Cliff reported that the Parking Task Force met again last week and has asked for trail maps to include in the upcoming process to update the Facilities Master Plan.  Kristi will forward maps from Matt W. to Cliff to pass on to the Task Force.

Budget Report

EC Budget YTD: $4218.82

Motions
No motions made at this meeting.

Next meeting
Next EC meeting will be on February 4th at 9:00 in the Student Life Conference Room.

Submitted by Kristi Heintz