Sustainability at Lake Superior College

Meeting Minutes 1/13/2012

9:00-11:00

Location: Student Life Conference Room

Attendance

Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Amy Brooks

General Members present:  Brian Sanner, Heather Grillo

Announcements

Student Senate Legacy Project  Brian Sanner attended to let us know where the Student Senate is with their outdoor “Legacy Project”.  The project would include a planned and planted natives area outside the library in what is currently mowed space.  Brian suggested edibles be a part of the design as well as benches and picnic tables and possibly some native grasses.  At this point, Student Senate has $2,500 secured for a Landscape Architect to propose a long-term design for the project.  The EC suggested Brian contact a group that may do design work for free if their products were utilized in the planting phase.  Boreal Natives was suggested.  Brian will follow-up and keep the Council posted.  The EC suggested using the planting part of this project as a focus for this year’s campus Earth Day/Arbor Day celebration on April 26^th.  It was also suggested that the Employee Duty Day the week before be used as an “in-service” prep day for the project.

Earth Day/Arbor Day Heather Grillo attended to continue planning for ED/AD.

Wednesday, April 25^th: Student Life activities will be the focus along with “Science Day” projects and mural painting.

Thursday, April 26^th: Arbor Day, outdoor activities, possibly Legacy Project planting, will be the focus

Friday, April 27^th : 5R electronics recycling event

Work Group Reports

None to report on at this time

New Business

Saddle bags  Kevin has asked the EC to purchase 80 saddle bags for existing offices that do not currently have them.  The EC approved spending up to $250 on saddle bags.  Kristi will work on getting these purchased.

Work Study hiring process  Amy Brooks has been hired as one of our two work studies for this semester and beyond.  She will work 10 hours per week.  We have an additional 10 hours to hire another work study. After reviewing the applicant pool, it was decided that Kristi will interview Lance Lindquist for the second position.  These work-studies are required to attend all Friday morning meetings.

ReUse Room  The re-use room is now located in E2416 and will be available until the 3^rd week of the semester.  Kristi will send out an email to all employees letting them know it is open from 10:00-2:00 Mondays, Wednesdays, and Fridays. Anyone able is encouraged to spend some time staffing the room to answer questions.

Welcome Week Table Heather asked the EC to staff a welcome week table next week Wednesday from 11-1:00.  There will be games with a carnival theme, which Heather has already arranged. We’ll need to staff the table.  Anyone interested in staffing the table should show up, Kristi will have recycling information at the table and a sign-up sheet for interested students.

Recycle Mania with Student Senate Amy has taken on this project and is working with Beth from Student Senate.  It’s in the beginning stages of planning.

Old Business

Budget                                                                                                                                                                     

Kristi has asked the Council to purchase a new battery for the EC laptop, as the one we were donated has no juice.  Bruce has given us a quote of $104.60 for the battery.  The Council approved this purchase as a necessity.

Utilizing Remaining Funds at FY End The Council decided that whatever funds remain at the end of this FY will be used to purchase a water fountain retrofit for water bottle filling.  Gary has not yet been able to get the retrofit worked into the H Building, but we will start by installing one in the E building near the Biology Offices.

Balance as of 12/14/11: $3029.95

Next meeting

Next meeting is January 27^th at 9:00 in the Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 1/13/2012

9:00-11:00

Location: Student Life Conference Room

Attendance

Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Amy Brooks

General Members present:  Brian Sanner, Heather Grillo

Announcements

Student Senate Legacy Project  Brian Sanner attended to let us know where the Student Senate is with their outdoor “Legacy Project”.  The project would include a planned and planted natives area outside the library in what is currently mowed space.  Brian suggested edibles be a part of the design as well as benches and picnic tables and possibly some native grasses.  At this point, Student Senate has $2,500 secured for a Landscape Architect to propose a long-term design for the project.  The EC suggested Brian contact a group that may do design work for free if their products were utilized in the planting phase.  Boreal Natives was suggested.  Brian will follow-up and keep the Council posted.  The EC suggested using the planting part of this project as a focus for this year’s campus Earth Day/Arbor Day celebration on April 26^th.  It was also suggested that the Employee Duty Day the week before be used as an “in-service” prep day for the project.

Earth Day/Arbor Day Heather Grillo attended to continue planning for ED/AD.

Wednesday, April 25^th: Student Life activities will be the focus along with “Science Day” projects and mural painting.

Thursday, April 26^th: Arbor Day, outdoor activities, possibly Legacy Project planting, will be the focus

Friday, April 27^th : 5R electronics recycling event

Work Group Reports

None to report on at this time

New Business

Saddle bags  Kevin has asked the EC to purchase 80 saddle bags for existing offices that do not currently have them.  The EC approved spending up to $250 on saddle bags.  Kristi will work on getting these purchased.

Work Study hiring process  Amy Brooks has been hired as one of our two work studies for this semester and beyond.  She will work 10 hours per week.  We have an additional 10 hours to hire another work study. After reviewing the applicant pool, it was decided that Kristi will interview Lance Lindquist for the second position.  These work-studies are required to attend all Friday morning meetings.

ReUse Room  The re-use room is now located in E2416 and will be available until the 3^rd week of the semester.  Kristi will send out an email to all employees letting them know it is open from 10:00-2:00 Mondays, Wednesdays, and Fridays. Anyone able is encouraged to spend some time staffing the room to answer questions.

Welcome Week Table Heather asked the EC to staff a welcome week table next week Wednesday from 11-1:00.  There will be games with a carnival theme, which Heather has already arranged. We’ll need to staff the table.  Anyone interested in staffing the table should show up, Kristi will have recycling information at the table and a sign-up sheet for interested students.

Recycle Mania with Student Senate Amy has taken on this project and is working with Beth from Student Senate.  It’s in the beginning stages of planning.

Old Business

Budget                                                                                                                                                                     

Kristi has asked the Council to purchase a new battery for the EC laptop, as the one we were donated has no juice.  Bruce has given us a quote of $104.60 for the battery.  The Council approved this purchase as a necessity.

Utilizing Remaining Funds at FY End The Council decided that whatever funds remain at the end of this FY will be used to purchase a water fountain retrofit for water bottle filling.  Gary has not yet been able to get the retrofit worked into the H Building, but we will start by installing one in the E building near the Biology Offices.

Balance as of 12/14/11: $3029.95

Next meeting

Next meeting is January 27^th at 9:00 in the Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 12/16/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Deanne Roquet, Kevin Futhey, Kristi Heintz, Mike Francisco, Wade Gordon
General Members present:  Dick Haney, Mat Gilderman

Announcements
Student Success Day  Paula has called for proposals for fall SS Day, February 15th.  The Council suggested we do another campus walk-through.  Possibly include this as a student worker task.  Kristi will submit a proposal.
Info Desk Foot Warmer  In the past, we’d discussed purchasing foot warmers to replace needed space heaters on campus.  Kristi suggested we purchase one as an example for the Information desk at the East entrance.  Innovative Office Solutions sells the floor heaters for $46.  Kevin motioned to purchase one as an example, Deanne seconded it.  Kristi will order one and create signage promoting its use an also work with Mat to work it into a Newsplash.
MnSCU Sustainability Across the Curriculum Workshop is March 29-31st at Bemidji State.  Interested faculty are encouraged to attend.
Student Senate Legacy Project  The EC discussed plans for Earth Day and Arbor Day in the spring.  Discussion lead to plans for the Student Senate’s Legacy Project planning.  This project would fit well into activities for Earth Day/Arbor Day in the spring.  Kristi will invite Senator Brent Tweet and Senate President Brian Sanner to the next meeting.
Recruiting Rep: Melissa Leno attended the EC meeting to discuss options for working sustainability into the campus recruiting and Campus Ambassadors materials.  The EC outlined some potential ways to integrate sustainability into their website and also options for print material.  Melissa noted the recruiting brochure will be re-printed soon, and if we’d like input, we should work with her in the near future.  She also noted it would be a good idea for us to give the campus sustainability tour, similar to the one we gave on Student Success Day, to Ambassadors, so they can disseminate that info to potential and new students.  Kristi will arrange that tour for late January.  The EC will discuss specifics of what we’d like to request of promotional materials, now that we have a better idea of a timeline and options.  Kristi will follow up with Melissa after EC discussions in January.

Work Group Reports
Green Team Dick, Wade, and Deanne volunteered to work on this task.  Discussions are tabled until January.

New Business
Work Studies  The EC has been granted 20 work study hours per week.  Kristi will post a position description including projects such as Recycle Mania/waste tracking, Greenhouse Gas Inventory, Tree Campus, Green Teams, Website work, and EC meeting attendance.  Kristi will accept applications through the second week of spring semester.
ReUse Room  The re-use room will be housed in the old MLT lab the week before classes.  The room is available as a  re-use room through January 20th.   Kristi will send an email out to individuals involved in the H building move, letting them know details.  Mike agreed to spend some time monitoring the drop-offs in the MLT lab.
Recycling in the H Building  Kevin has taken the lead in making sure recycling receptacles are available in the H Building.  Thanks, Kevin!
Recycle Mania with Student Senate Kristi has been working with Beth, from Student Senate, about starting the Recycle Mania project.  A work-study will be assigned to work with Beth on this going forward, and Kevin will work with them on waste tracking.  More information on Recycle Mania can be found here.

Old Business

Budget
No change from last meeting
Balance as of 12/14/11: $3127.32

Next meeting
Meetings for the semester: Jan 13th, 27th. Feb 10th, 24th. March 16th, 30th. April 13th, 20th. And May 4th.  Kristi will email Roger to reserve the Student Life Conference Room and will email all EC members with an Outlook meeting invite.

Notes Submitted by Kristi Heintz

Meeting Minutes 12/16/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Deanne Roquet, Kevin Futhey, Kristi Heintz, Mike Francisco, Wade Gordon
General Members present:  Dick Haney, Mat Gilderman

Announcements
Student Success Day  Paula has called for proposals for fall SS Day, February 15th.  The Council suggested we do another campus walk-through.  Possibly include this as a student worker task.  Kristi will submit a proposal.
Info Desk Foot Warmer  In the past, we’d discussed purchasing foot warmers to replace needed space heaters on campus.  Kristi suggested we purchase one as an example for the Information desk at the East entrance.  Innovative Office Solutions sells the floor heaters for $46.  Kevin motioned to purchase one as an example, Deanne seconded it.  Kristi will order one and create signage promoting its use an also work with Mat to work it into a Newsplash.
MnSCU Sustainability Across the Curriculum Workshop is March 29-31st at Bemidji State.  Interested faculty are encouraged to attend.
Student Senate Legacy Project  The EC discussed plans for Earth Day and Arbor Day in the spring.  Discussion lead to plans for the Student Senate’s Legacy Project planning.  This project would fit well into activities for Earth Day/Arbor Day in the spring.  Kristi will invite Senator Brent Tweet and Senate President Brian Sanner to the next meeting.
Recruiting Rep: Melissa Leno attended the EC meeting to discuss options for working sustainability into the campus recruiting and Campus Ambassadors materials.  The EC outlined some potential ways to integrate sustainability into their website and also options for print material.  Melissa noted the recruiting brochure will be re-printed soon, and if we’d like input, we should work with her in the near future.  She also noted it would be a good idea for us to give the campus sustainability tour, similar to the one we gave on Student Success Day, to Ambassadors, so they can disseminate that info to potential and new students.  Kristi will arrange that tour for late January.  The EC will discuss specifics of what we’d like to request of promotional materials, now that we have a better idea of a timeline and options.  Kristi will follow up with Melissa after EC discussions in January.

Work Group Reports
Green Team Dick, Wade, and Deanne volunteered to work on this task.  Discussions are tabled until January.

New Business
Work Studies  The EC has been granted 20 work study hours per week.  Kristi will post a position description including projects such as Recycle Mania/waste tracking, Greenhouse Gas Inventory, Tree Campus, Green Teams, Website work, and EC meeting attendance.  Kristi will accept applications through the second week of spring semester.
ReUse Room  The re-use room will be housed in the old MLT lab the week before classes.  The room is available as a  re-use room through January 20th.   Kristi will send an email out to individuals involved in the H building move, letting them know details.  Mike agreed to spend some time monitoring the drop-offs in the MLT lab.
Recycling in the H Building  Kevin has taken the lead in making sure recycling receptacles are available in the H Building.  Thanks, Kevin!
Recycle Mania with Student Senate Kristi has been working with Beth, from Student Senate, about starting the Recycle Mania project.  A work-study will be assigned to work with Beth on this going forward, and Kevin will work with them on waste tracking.  More information on Recycle Mania can be found here.

Old Business

Budget
No change from last meeting
Balance as of 12/14/11: $3127.32

Next meeting
Meetings for the semester: Jan 13th, 27th. Feb 10th, 24th. March 16th, 30th. April 13th, 20th. And May 4th.  Kristi will email Roger to reserve the Student Life Conference Room and will email all EC members with an Outlook meeting invite.

Notes Submitted by Kristi Heintz

Meeting Minutes 12/2/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Mike Francisco, Anne Beaulieu
General Members present:  

Announcements
5R Recycling Event The Council decided another 5R recycling event would be a good idea.  Kristi will contact them about doing this on the 27th, during Earth Day activites.
Earth Day 2012 The Council discussed timing for this year’s Earth Day.  Events could take place April 25th-27th.  A list of potential activities to incorporate into Earth Day this year include Student Senate Legacy Project, Arbor Day observance (required for Tree Campus), Student Research for Science Day, and a mural painting project.  Heather will be invited to a meeting to discuss more ideas after break.
Campus Recruiters, Tony and Melissa, will join us for our next meeting.  The Council looked at the recruiting website and discussed ways we could easily incorporate sustainability into their existing webpage.  Ideas include:
·    Posting a link under their “contact info” to the Campus Sustainability Map
·    Posting sustainability facts under “Why LSC?”
·    …Somehow linking to the EC blog
·    Including 1 page or incorporating sustainability into existing brochures
Ideas for orientation include:
·    S- and H-Building LEED tours
Sub-Committee Reports

New Business
Re-use room for H-Building move The Council discussed options for housing a temporary re-use room to use for health/biology departments’ unwanted equipment/supplies.  E2102 (currently MLT Lab) seems like a good option, as it may not be put back into use soon after MLT moves.  Kristi will email Mark, Rody, Wade, Mary, and Pat about using this room and ask for a timeline.
Tree Campus USA application has been put on hold.  The timeline for December completion is too tight and Committee members are busy at this time.
EC Work-Study Kristi will forward a formal request to Wade to send to Mark to get work-study hours for next semester.  When hours are decided, the Council can work on a position description.

Old Business
Deanne gave a Waste Wise Annual Meeting Report.  Some highlights included ideas relevant to our mission, like self-identified “green team members”, possibly having individuals or offices sign a pledge.  Stickers identifying these individuals/groups could be put on doors.  Developing the pledge, then having it available at tables during SS Day and Earth Day will be a future project, possibly for a work-study.

Budget 
No change from last meeting
Balance as of 12/1/11: $3127.32

Next meeting
December 16th, 9:00, Student Life Conference Room

Notes Submitted by Kristi Heintz