Sustainability at Lake Superior College

Meeting Minutes 12/2/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Mike Francisco, Anne Beaulieu
General Members present:  

Announcements
5R Recycling Event The Council decided another 5R recycling event would be a good idea.  Kristi will contact them about doing this on the 27th, during Earth Day activites.
Earth Day 2012 The Council discussed timing for this year’s Earth Day.  Events could take place April 25th-27th.  A list of potential activities to incorporate into Earth Day this year include Student Senate Legacy Project, Arbor Day observance (required for Tree Campus), Student Research for Science Day, and a mural painting project.  Heather will be invited to a meeting to discuss more ideas after break.
Campus Recruiters, Tony and Melissa, will join us for our next meeting.  The Council looked at the recruiting website and discussed ways we could easily incorporate sustainability into their existing webpage.  Ideas include:
·    Posting a link under their “contact info” to the Campus Sustainability Map
·    Posting sustainability facts under “Why LSC?”
·    …Somehow linking to the EC blog
·    Including 1 page or incorporating sustainability into existing brochures
Ideas for orientation include:
·    S- and H-Building LEED tours
Sub-Committee Reports

New Business
Re-use room for H-Building move The Council discussed options for housing a temporary re-use room to use for health/biology departments’ unwanted equipment/supplies.  E2102 (currently MLT Lab) seems like a good option, as it may not be put back into use soon after MLT moves.  Kristi will email Mark, Rody, Wade, Mary, and Pat about using this room and ask for a timeline.
Tree Campus USA application has been put on hold.  The timeline for December completion is too tight and Committee members are busy at this time.
EC Work-Study Kristi will forward a formal request to Wade to send to Mark to get work-study hours for next semester.  When hours are decided, the Council can work on a position description.

Old Business
Deanne gave a Waste Wise Annual Meeting Report.  Some highlights included ideas relevant to our mission, like self-identified “green team members”, possibly having individuals or offices sign a pledge.  Stickers identifying these individuals/groups could be put on doors.  Developing the pledge, then having it available at tables during SS Day and Earth Day will be a future project, possibly for a work-study.

Budget 
No change from last meeting
Balance as of 12/1/11: $3127.32

Next meeting
December 16th, 9:00, Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 11/18/2011

9:00-11:00
Location: Student Life Conference Room

Announcements
GHG Inventory: Is due January 15th, 2012.  Kristi and Cliff will work on compiling info, hopefully with the help of a work-study.

Sub-Committee Reports

New Business
Recruiting/Campus Ambassadors: Deanne has invited Stephanie and Melissa to attend our next meeting to discuss ways sustainability is currently incorporated into recruiting/campus tours.  We will also discuss ways to use some of the materials we have been developing for their use.
Recycling possibilities: with the future office reorganization and inevitable purging of office items, it would be a good idea for the Council to discuss proactive ways to capture recycleables and re-usables.  Items that could potentially be recycled, like cd or transparencies, would require someone to set up a one-time collection.  The Council could be responsible for paying for such collection and shipping of these items.  A re-use room should be discussed.  Kristi will talk with Mary about any plans that may have been or will be made.
Tree Campus USA Wade spoke with Pat and Mark about going for Tree Campus recognition, and they’ve given us the go ahead to work on the application.  The Environmental Science work-study, Matt, and Kristi will work on the application and Kristi will work on forming a Tree Advisory Committee.
New H&S Building Open House is January 6th.  Faculty teaching in the labs are being asked to “host” in their classrooms during the open house, and possibly provide demonstrations.  Kristi has contacted Roger at Pegasus Group to get the LEED points we are going for in this building, to use during the open house.  Kristi will contact Gary K. about this and also LHB for more building specific details.  The Council reviewed the project LEED Certification points worksheet.
FY13 Budget Proposal  In thinking about our next proposal, Wade suggested we outline a plan for residual budget monies at the end of fiscal years.  This discussion is tabled until next meeting or January.
“Sustainability Tip of the Week” Deanne suggested we do a tip of the week on facebook.  Anna volunteered to take this on, Kristi will make her an admin to the facebook page and send pertinent stories and newsletters to her.

Old Business
Living Green Jeri has been keeping up with emails regarding the Conference planning and will give an update at the next meeting.  Wade mentioned that Dean has announced he will be leaving DEEP.
EC Structure Deanne put together the structure we discussed at the last meeting.  The EC reviewed it and made some slight changes.  Kristi will finish up the changes and send a copy to Mark M. and Wade as well as post it to the EC Blog.  Mike made a motion to approve changes, Theresa seconded the motion, motion passed without opposition.

Budget                                                                                                                                                                      FY12 Budget start: $5,000
8/8/11 Minnesota Waste Wise Membership: $150
8/9/11 Airpark Services for FY12 plastic bag pick-up: $208 for year
9/12/11 UMACS registration for 2 Student Senate members: $60
9/12/11 UMACS hotel: Best Northland Prairie Inn, Morris: $87.03
9/12/11 UMACS mileage & food reimbursement for Brett and Brian: $328.40
9/12/11 Kristi’s Sustainability Leadership Certificate: $550
10/15/11 AASHE Annual Dues: $260
11/1/11 Minnesota Waste Wise Annual Meeting Registration: $45
11/1/11 Minnesota Waste Wise Meeting mileage reimbursement: $169
Balance as of 11/16/11: $3142.57

Next meeting
December 2nd, 9:00, Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 11/18/2011

9:00-11:00
Location: Student Life Conference Room

Announcements
GHG Inventory: Is due January 15th, 2012.  Kristi and Cliff will work on compiling info, hopefully with the help of a work-study.

Sub-Committee Reports

New Business
Recruiting/Campus Ambassadors: Deanne has invited Stephanie and Melissa to attend our next meeting to discuss ways sustainability is currently incorporated into recruiting/campus tours.  We will also discuss ways to use some of the materials we have been developing for their use.
Recycling possibilities: with the future office reorganization and inevitable purging of office items, it would be a good idea for the Council to discuss proactive ways to capture recycleables and re-usables.  Items that could potentially be recycled, like cd or transparencies, would require someone to set up a one-time collection.  The Council could be responsible for paying for such collection and shipping of these items.  A re-use room should be discussed.  Kristi will talk with Mary about any plans that may have been or will be made.
Tree Campus USA Wade spoke with Pat and Mark about going for Tree Campus recognition, and they’ve given us the go ahead to work on the application.  The Environmental Science work-study, Matt, and Kristi will work on the application and Kristi will work on forming a Tree Advisory Committee.
New H&S Building Open House is January 6th.  Faculty teaching in the labs are being asked to “host” in their classrooms during the open house, and possibly provide demonstrations.  Kristi has contacted Roger at Pegasus Group to get the LEED points we are going for in this building, to use during the open house.  Kristi will contact Gary K. about this and also LHB for more building specific details.  The Council reviewed the project LEED Certification points worksheet.
FY13 Budget Proposal  In thinking about our next proposal, Wade suggested we outline a plan for residual budget monies at the end of fiscal years.  This discussion is tabled until next meeting or January.
“Sustainability Tip of the Week” Deanne suggested we do a tip of the week on facebook.  Anna volunteered to take this on, Kristi will make her an admin to the facebook page and send pertinent stories and newsletters to her.

Old Business
Living Green Jeri has been keeping up with emails regarding the Conference planning and will give an update at the next meeting.  Wade mentioned that Dean has announced he will be leaving DEEP.
EC Structure Deanne put together the structure we discussed at the last meeting.  The EC reviewed it and made some slight changes.  Kristi will finish up the changes and send a copy to Mark M. and Wade as well as post it to the EC Blog.  Mike made a motion to approve changes, Theresa seconded the motion, motion passed without opposition.

Budget                                                                                                                                                                      FY12 Budget start: $5,000
8/8/11 Minnesota Waste Wise Membership: $150
8/9/11 Airpark Services for FY12 plastic bag pick-up: $208 for year
9/12/11 UMACS registration for 2 Student Senate members: $60
9/12/11 UMACS hotel: Best Northland Prairie Inn, Morris: $87.03
9/12/11 UMACS mileage & food reimbursement for Brett and Brian: $328.40
9/12/11 Kristi’s Sustainability Leadership Certificate: $550
10/15/11 AASHE Annual Dues: $260
11/1/11 Minnesota Waste Wise Annual Meeting Registration: $45
11/1/11 Minnesota Waste Wise Meeting mileage reimbursement: $169
Balance as of 11/16/11: $3142.57

Next meeting
December 2nd, 9:00, Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 10/28/11

9:00 Student Life Conference Room

Faculty/Staff members present: Carol Johnson, Cliff Koski, Deanne Roquet, Dick Haney, Glenn Merrick, Jeri Schwerin, Kevin Futhey, Kristi Heintz, Megan Bugge, Theresa Hornstein, Patty Dorn, Mike Francisco
Student members present:  Kathy Larson, Anna Beaulieu, Brian Sanner

Announcements
Minnesota Waste Wise Annual Meeting is Thursday November 17th at the Science Museum.  Registration is $45 per person, Deanne will be attending.  Council agreed to pay registration and travel.

Dick spoke on the importance of passing the Parks and Libraries Referendum on November 8th.  He handed out flyers and encouraged everyone to spread the word.  He also spoke about the City of Duluth’s comprehensive Trail and Bikeway Master Plan.  It can be found on the City of Duluth website.

Sub-Committee Reports

New Business
Regarding Pat’s request for more information on the structure of the Council, time was spent discussing the following topics:

Title of Committee:  Environmental Council – We opted to retain this name as it indicates the advisory nature of this committee.
Chair:  The chair of the committee will be elected at the first meeting each fall semester by Governing Council vote.  Deanne Roquet will be the chair of the committee for the 2011-2012 academic year.
Handling of Committee Minutes: e-copy posted to Environmental Council blog, hard copy kept in EC binder
Purpose of the Committee: The Environmental Council is a permanent (ongoing) committee of LSC.  The committee takes an advisory role to:
•Implement and support campus related environmental commitment as outlined in our Environmental Mission Statement and Sustainability Plan of Action,
•Identify areas where improvements can be made, then acting as a facilitator of innovation and change to improve our operations in a sustainable manner,
•Act as a clearinghouse for information on sustainability issues, then connecting relevant individuals on campus to implement change,
•Serve as liaison with national and local organizations AASHE, ACUPCC, and Minnesota Waste Wise.

Structure of the Committee:  The Environmental Council has a “governing council or group” which are voting members of the Council.  There is representation from the different areas of the college.  While other Council members are always welcome, they do not participate in voting.  A larger, general assembly meeting is held once a semester where everyone can participate in voting on motions made.  
Governing Council=Voting Members: Consists of one person from each of the following:
AFSCME – currently Mike Francisco
MSCF (one from each division) – currently Deanne Roquet (LAS), Cliff Koski (Bus. & Industry) and Lorrie Fox (Health)
MMA – currently Kevin Futhey
MAPE – currently shared by Carol Johnson and Megan Bugge
Student Senate – currently Brian Sanner
Administration – currently Wade Gordon
Facilities – currently Kevin Futhey
At large members (up to 3) – currently Theresa Hornstein, Kristi Heintz and Kathy Larsen (student)
Overall Committee Membership: (current names)
AFSCME: Kristi Heintz, Mike Francisco
MAPE: Mat Gilderman, Carol Johnson, Megan Bugge,
MMA/MN/CP: Kevin Futhey
MSCF FACULTY: Cliff Koski, Dave Israel, Deanne Roquet, Richard Haney, Glenn Merrick, Jeri Schwerin, Theresa Hornstein, Patty Dorn, Lorrie Fox
STUDENT SENATE: Brian Sanner
Other Group or Individuals: Amy Alves, Anna Beaulieu, Kathy Larsen
Committee Meeting Time: 9:00 am, every other Friday

Campus Sustainability Map is on the blog.  Council members were asked to think of ways to utilize these tools that we develop.  Deanne will talk with Melissa in recruiting and Stephanie with Campus Ambassadors about possibly meeting with the EC to strategize ways to do this.

Old Business
Cathy in the kitchen has requested more compostable kitchen bags.   Kevin will talk with Mary to find out if Gary purchased them.  Kristi will contact Cathy about the possibility of going bagless.

Kristi will look into a possible thank you for Max and the Mfg Club.

Carol brought up the ongoing issue of trash collection and time wasted by maintenance going into each office to empty individual trash cans.  They are doing what they have been told to do.  This matter needs to be tabled until a new VP is hired to oversee facilities.

Budget Report
EC balance YTD:
Beginning FY12 balance        5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550    $3616.57

Motions
-Minnesota Waste Wise Annual Meeting, travel and registration: Carol motioned, Mike seconded
-Environmental Council Structure: Mike Francisco motioned, Brian seconded

Next meeting
Next EC meeting will be November 18th at 9:00 in Student Life Conference Room.  Kristi will send out an Outlook meeting invite for the next 3 meetings.

Meeting Minutes 10/28/11

9:00 Student Life Conference Room

Faculty/Staff members present: Carol Johnson, Cliff Koski, Deanne Roquet, Dick Haney, Glenn Merrick, Jeri Schwerin, Kevin Futhey, Kristi Heintz, Megan Bugge, Theresa Hornstein, Patty Dorn, Mike Francisco
Student members present:  Kathy Larson, Anna Beaulieu, Brian Sanner

Announcements
Minnesota Waste Wise Annual Meeting is Thursday November 17th at the Science Museum.  Registration is $45 per person, Deanne will be attending.  Council agreed to pay registration and travel.

Dick spoke on the importance of passing the Parks and Libraries Referendum on November 8th.  He handed out flyers and encouraged everyone to spread the word.  He also spoke about the City of Duluth’s comprehensive Trail and Bikeway Master Plan.  It can be found on the City of Duluth website.

Sub-Committee Reports

New Business
Regarding Pat’s request for more information on the structure of the Council, time was spent discussing the following topics:

Title of Committee:  Environmental Council – We opted to retain this name as it indicates the advisory nature of this committee.
Chair:  The chair of the committee will be elected at the first meeting each fall semester by Governing Council vote.  Deanne Roquet will be the chair of the committee for the 2011-2012 academic year.
Handling of Committee Minutes: e-copy posted to Environmental Council blog, hard copy kept in EC binder
Purpose of the Committee: The Environmental Council is a permanent (ongoing) committee of LSC.  The committee takes an advisory role to:
•Implement and support campus related environmental commitment as outlined in our Environmental Mission Statement and Sustainability Plan of Action,
•Identify areas where improvements can be made, then acting as a facilitator of innovation and change to improve our operations in a sustainable manner,
•Act as a clearinghouse for information on sustainability issues, then connecting relevant individuals on campus to implement change,
•Serve as liaison with national and local organizations AASHE, ACUPCC, and Minnesota Waste Wise.

Structure of the Committee:  The Environmental Council has a “governing council or group” which are voting members of the Council.  There is representation from the different areas of the college.  While other Council members are always welcome, they do not participate in voting.  A larger, general assembly meeting is held once a semester where everyone can participate in voting on motions made.  
Governing Council=Voting Members: Consists of one person from each of the following:
AFSCME – currently Mike Francisco
MSCF (one from each division) – currently Deanne Roquet (LAS), Cliff Koski (Bus. & Industry) and Lorrie Fox (Health)
MMA – currently Kevin Futhey
MAPE – currently shared by Carol Johnson and Megan Bugge
Student Senate – currently Brian Sanner
Administration – currently Wade Gordon
Facilities – currently Kevin Futhey
At large members (up to 3) – currently Theresa Hornstein, Kristi Heintz and Kathy Larsen (student)
Overall Committee Membership: (current names)
AFSCME: Kristi Heintz, Mike Francisco
MAPE: Mat Gilderman, Carol Johnson, Megan Bugge,
MMA/MN/CP: Kevin Futhey
MSCF FACULTY: Cliff Koski, Dave Israel, Deanne Roquet, Richard Haney, Glenn Merrick, Jeri Schwerin, Theresa Hornstein, Patty Dorn, Lorrie Fox
STUDENT SENATE: Brian Sanner
Other Group or Individuals: Amy Alves, Anna Beaulieu, Kathy Larsen
Committee Meeting Time: 9:00 am, every other Friday

Campus Sustainability Map is on the blog.  Council members were asked to think of ways to utilize these tools that we develop.  Deanne will talk with Melissa in recruiting and Stephanie with Campus Ambassadors about possibly meeting with the EC to strategize ways to do this.

Old Business
Cathy in the kitchen has requested more compostable kitchen bags.   Kevin will talk with Mary to find out if Gary purchased them.  Kristi will contact Cathy about the possibility of going bagless.

Kristi will look into a possible thank you for Max and the Mfg Club.

Carol brought up the ongoing issue of trash collection and time wasted by maintenance going into each office to empty individual trash cans.  They are doing what they have been told to do.  This matter needs to be tabled until a new VP is hired to oversee facilities.

Budget Report
EC balance YTD:
Beginning FY12 balance        5,000
8/8/11    Minnesota Waste Wise Membersip:    $150
8/9/11    Airpark Services for FY12 plastic bag pick-up    $208
9/12/11    UMACS Registration for 2 Student Senate members    $60
9/12/11    UMACS hotel: Best Northand Prairie Inn, Morris    $87.03
9/12/11    UMACS mileage and food reimbursement for Brett and Brian    $328.40
9/12/11    Kristi’s Sustainability Leadership certificate    $550    $3616.57

Motions
-Minnesota Waste Wise Annual Meeting, travel and registration: Carol motioned, Mike seconded
-Environmental Council Structure: Mike Francisco motioned, Brian seconded

Next meeting
Next EC meeting will be November 18th at 9:00 in Student Life Conference Room.  Kristi will send out an Outlook meeting invite for the next 3 meetings.