Sustainability at Lake Superior College

Meeting Minutes 1/27/2012

9:00-11:00

Location: Student Life Conference Room

Attendance

Governing Council Members present:  Amy Brooks, Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Wade Gordon

General Members present:  Dick Haney, Jeri Schwerin, Patty Dorn, Lance Lindgren

Announcements

Work Studies Introduction  Kristi introduced our newest work-study, Lance Lindquist.  Lance was hired last week and will be working 10 hours per week along with Amy.  Lance is in his first semester at LSC.  Amy is in her 4^th semester at LSC and was previously a member of the EC.

“Green Fire: Aldo Leopold and a Land Ethic for our Time”  Dick announced this movie will be playing at UMD on February 9^th at 7:00 at UMD in the Bohannon Hall Room 90, attendance is free.

LSC Newsplash The Council would like to see weekly sustainability tips in the Newspash which is sent out by Mat every Monday.  Wade suggested we set up a list of ideas and give them all to Mat to use weekly.  Until then, Kristi will send Mat something to print on Fridays.

Work-Study & Work-Group Reports

Kristi on behalf of Brian Sanner: SS Legacy Project update.  Brian contacted Boreal Natives via email and has received a response to his message stating they’d be happy to work with the Senate in constructing a site plan.  Brian will follow-up again and keep Kristi posted.  An avid gardener and student, Kevin Lindquist, attended the meeting and gave a lot of great suggestions for the project.  Kristi will make sure Brian has his contact info as he would be a great resource for the Senate throughout the project.  Wade added that administration would like to see a plan outlining timeline, detailed definition of space to be used, and a plan for the annual phases and additional planting.  It may also be a good idea to include the Campus Tree Care Committee in the planning process, which includes members of maintenance.

Amy-RecycleMania: Amy gave a brief overview of the RecycleMania project she is working on with Beth in Student Senate.  The Council gave suggestions for waste tracking; Deanne suggested she contact Kate Whorley at Minnesota Waste Wise for tips.  The Council also discussed ideas for promoting the project throughout the next few months.  Kevin L. suggested a kick-off event with a movie, he suggested “Home” and Deanne suggested possibly include Heather and Student Life in making popcorn.  Kristi suggested using it as an opportunity for comprehensive campus recycling education and Beth would like to include some sort of a pledge that students would sign, possibly a banner.

Lance-Vending Misers:  Lance will be taking on the vending miser project.  Wade has 7 new misers to be installed.  Wade will work with Lance to first install the Kill-A-Watt meters to get a week-long baseline of energy use for soda and snack machines before installing.  Lance will also work on repairing the existing misers and putting up signs to educate users and product/machine distributors.

New Business

Saddle bags  Kevin has asked the EC to purchase 80 saddle bags for existing offices that do not currently have them.  The EC approved spending up to $250 on saddle bags and Kristi created a purchase order.  The vendor Kevin supplied for saddlebags is no longer in business.  Kristi found a similar product from Innovative Office Solutions (IOS), but it’s a bit bigger and more expensive.  With the $250 encumbered, 50 saddlebags can be purchased.  Kristi will have Shannon purchase just one for an example and will have the existing PO revised for IOS if that product is satisfactory and existing bags fit into them.

Toasy Toes Kristi gave the first foot heater to the Welcome Desk, and they’ve had mixed feelings.  It’s warm, but not as warm as a space heater.  Kristi gave them a small flyer explaining the energy and dollar savings they are achieving by using the foot warmer instead.  Wade suggested mopboard also be used along the base of the Welcome Desk to cut down on draft.  Kristi and Lance will work with maintenance to get this installed.  Lolly has also requested a foot warmer for her new space in the President’s Suite on the second floor.  Kristi will get a second foot warmer for her and also an informational flyer.

Living Green by the Lake is next weekend at the Coppertop Church.  Kristi has registered LSC as a sponsor for the event and has asked Mat and Jean to put together a poster highlighting the H-building’s LEED properties.  They will finish up with the poster early next week.  Theresa and Deanne are working on the rest of the info table for the event.

ReUse Room-Evaluation of Use:  The room was utilized fairly well.  There was no “illegal dumping” or misuse of the room.  For being open for about 2 weeks, the room saved the campus over $2,500 in reclaimed supplies.  After Kristi sent a final reminder for pick-ups in the room, it was fairly well cleaned out.  Office supplies remaining will be put in the Academic Affairs supplies room.

Earth Day  Patty would like to be a part of planning music for Earth Day.  Wade offered to help pay for an artist if it has a cultural appeal, Student Life also has money for music, and the EC may also contribute. Patty will look into options and will consider using the outdoors as a venue on Thursday the 26^th to compliment outdoor work.  Patty will also follow up with Kent Richards about the possibility of asking faculty to show a short video with Earth Day appeal, on Wednesday the 25^th, in classes.

Old Business

Meeting attendance: voting membership  Deanne suggested we re-visit the intentions of voting members and attendance at meetings.  It was decided that those members that committed to being voting members should be held to making as many meetings as possible.  Deanne will send an email to all voting members, asking for commitment.  If attendance isn’t possible, a replacement for that voting position needs to be found.  Discussion about the frequency of meetings was also brought up.  There was talk of making some meetings during the busy parts of the semester (beginning and end) just work-group meeting weeks.  It’s a great idea, but there was concern of follow-through.  This idea can be discussed more at a later meeting.

Budget                                                                                                                                                                     

PO encumbrances since last meeting:

-Living Green by the Lake sponsorship: $250

-Gov. Connections: laptop battery $104.60

-Recycling Products, Inc: 80 saddlebags $274

—-Note: this company is no longer in business, IOS sells this item for $4.95 each

Balance as of 1/25/12” $2,448.35

Next meeting

Next meeting is February 10^th at 9:00 in the Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 1/13/2012

9:00-11:00

Location: Student Life Conference Room

Attendance

Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Amy Brooks

General Members present:  Brian Sanner, Heather Grillo

Announcements

Student Senate Legacy Project  Brian Sanner attended to let us know where the Student Senate is with their outdoor “Legacy Project”.  The project would include a planned and planted natives area outside the library in what is currently mowed space.  Brian suggested edibles be a part of the design as well as benches and picnic tables and possibly some native grasses.  At this point, Student Senate has $2,500 secured for a Landscape Architect to propose a long-term design for the project.  The EC suggested Brian contact a group that may do design work for free if their products were utilized in the planting phase.  Boreal Natives was suggested.  Brian will follow-up and keep the Council posted.  The EC suggested using the planting part of this project as a focus for this year’s campus Earth Day/Arbor Day celebration on April 26^th.  It was also suggested that the Employee Duty Day the week before be used as an “in-service” prep day for the project.

Earth Day/Arbor Day Heather Grillo attended to continue planning for ED/AD.

Wednesday, April 25^th: Student Life activities will be the focus along with “Science Day” projects and mural painting.

Thursday, April 26^th: Arbor Day, outdoor activities, possibly Legacy Project planting, will be the focus

Friday, April 27^th : 5R electronics recycling event

Work Group Reports

None to report on at this time

New Business

Saddle bags  Kevin has asked the EC to purchase 80 saddle bags for existing offices that do not currently have them.  The EC approved spending up to $250 on saddle bags.  Kristi will work on getting these purchased.

Work Study hiring process  Amy Brooks has been hired as one of our two work studies for this semester and beyond.  She will work 10 hours per week.  We have an additional 10 hours to hire another work study. After reviewing the applicant pool, it was decided that Kristi will interview Lance Lindquist for the second position.  These work-studies are required to attend all Friday morning meetings.

ReUse Room  The re-use room is now located in E2416 and will be available until the 3^rd week of the semester.  Kristi will send out an email to all employees letting them know it is open from 10:00-2:00 Mondays, Wednesdays, and Fridays. Anyone able is encouraged to spend some time staffing the room to answer questions.

Welcome Week Table Heather asked the EC to staff a welcome week table next week Wednesday from 11-1:00.  There will be games with a carnival theme, which Heather has already arranged. We’ll need to staff the table.  Anyone interested in staffing the table should show up, Kristi will have recycling information at the table and a sign-up sheet for interested students.

Recycle Mania with Student Senate Amy has taken on this project and is working with Beth from Student Senate.  It’s in the beginning stages of planning.

Old Business

Budget                                                                                                                                                                     

Kristi has asked the Council to purchase a new battery for the EC laptop, as the one we were donated has no juice.  Bruce has given us a quote of $104.60 for the battery.  The Council approved this purchase as a necessity.

Utilizing Remaining Funds at FY End The Council decided that whatever funds remain at the end of this FY will be used to purchase a water fountain retrofit for water bottle filling.  Gary has not yet been able to get the retrofit worked into the H Building, but we will start by installing one in the E building near the Biology Offices.

Balance as of 12/14/11: $3029.95

Next meeting

Next meeting is January 27^th at 9:00 in the Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 1/13/2012

9:00-11:00

Location: Student Life Conference Room

Attendance

Governing Council members present:  Cliff Koski, Deanne Roquet, Kristi Heintz, Theresa Hornstein, Amy Brooks

General Members present:  Brian Sanner, Heather Grillo

Announcements

Student Senate Legacy Project  Brian Sanner attended to let us know where the Student Senate is with their outdoor “Legacy Project”.  The project would include a planned and planted natives area outside the library in what is currently mowed space.  Brian suggested edibles be a part of the design as well as benches and picnic tables and possibly some native grasses.  At this point, Student Senate has $2,500 secured for a Landscape Architect to propose a long-term design for the project.  The EC suggested Brian contact a group that may do design work for free if their products were utilized in the planting phase.  Boreal Natives was suggested.  Brian will follow-up and keep the Council posted.  The EC suggested using the planting part of this project as a focus for this year’s campus Earth Day/Arbor Day celebration on April 26^th.  It was also suggested that the Employee Duty Day the week before be used as an “in-service” prep day for the project.

Earth Day/Arbor Day Heather Grillo attended to continue planning for ED/AD.

Wednesday, April 25^th: Student Life activities will be the focus along with “Science Day” projects and mural painting.

Thursday, April 26^th: Arbor Day, outdoor activities, possibly Legacy Project planting, will be the focus

Friday, April 27^th : 5R electronics recycling event

Work Group Reports

None to report on at this time

New Business

Saddle bags  Kevin has asked the EC to purchase 80 saddle bags for existing offices that do not currently have them.  The EC approved spending up to $250 on saddle bags.  Kristi will work on getting these purchased.

Work Study hiring process  Amy Brooks has been hired as one of our two work studies for this semester and beyond.  She will work 10 hours per week.  We have an additional 10 hours to hire another work study. After reviewing the applicant pool, it was decided that Kristi will interview Lance Lindquist for the second position.  These work-studies are required to attend all Friday morning meetings.

ReUse Room  The re-use room is now located in E2416 and will be available until the 3^rd week of the semester.  Kristi will send out an email to all employees letting them know it is open from 10:00-2:00 Mondays, Wednesdays, and Fridays. Anyone able is encouraged to spend some time staffing the room to answer questions.

Welcome Week Table Heather asked the EC to staff a welcome week table next week Wednesday from 11-1:00.  There will be games with a carnival theme, which Heather has already arranged. We’ll need to staff the table.  Anyone interested in staffing the table should show up, Kristi will have recycling information at the table and a sign-up sheet for interested students.

Recycle Mania with Student Senate Amy has taken on this project and is working with Beth from Student Senate.  It’s in the beginning stages of planning.

Old Business

Budget                                                                                                                                                                     

Kristi has asked the Council to purchase a new battery for the EC laptop, as the one we were donated has no juice.  Bruce has given us a quote of $104.60 for the battery.  The Council approved this purchase as a necessity.

Utilizing Remaining Funds at FY End The Council decided that whatever funds remain at the end of this FY will be used to purchase a water fountain retrofit for water bottle filling.  Gary has not yet been able to get the retrofit worked into the H Building, but we will start by installing one in the E building near the Biology Offices.

Balance as of 12/14/11: $3029.95

Next meeting

Next meeting is January 27^th at 9:00 in the Student Life Conference Room

Notes Submitted by Kristi Heintz

Meeting Minutes 12/16/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Deanne Roquet, Kevin Futhey, Kristi Heintz, Mike Francisco, Wade Gordon
General Members present:  Dick Haney, Mat Gilderman

Announcements
Student Success Day  Paula has called for proposals for fall SS Day, February 15th.  The Council suggested we do another campus walk-through.  Possibly include this as a student worker task.  Kristi will submit a proposal.
Info Desk Foot Warmer  In the past, we’d discussed purchasing foot warmers to replace needed space heaters on campus.  Kristi suggested we purchase one as an example for the Information desk at the East entrance.  Innovative Office Solutions sells the floor heaters for $46.  Kevin motioned to purchase one as an example, Deanne seconded it.  Kristi will order one and create signage promoting its use an also work with Mat to work it into a Newsplash.
MnSCU Sustainability Across the Curriculum Workshop is March 29-31st at Bemidji State.  Interested faculty are encouraged to attend.
Student Senate Legacy Project  The EC discussed plans for Earth Day and Arbor Day in the spring.  Discussion lead to plans for the Student Senate’s Legacy Project planning.  This project would fit well into activities for Earth Day/Arbor Day in the spring.  Kristi will invite Senator Brent Tweet and Senate President Brian Sanner to the next meeting.
Recruiting Rep: Melissa Leno attended the EC meeting to discuss options for working sustainability into the campus recruiting and Campus Ambassadors materials.  The EC outlined some potential ways to integrate sustainability into their website and also options for print material.  Melissa noted the recruiting brochure will be re-printed soon, and if we’d like input, we should work with her in the near future.  She also noted it would be a good idea for us to give the campus sustainability tour, similar to the one we gave on Student Success Day, to Ambassadors, so they can disseminate that info to potential and new students.  Kristi will arrange that tour for late January.  The EC will discuss specifics of what we’d like to request of promotional materials, now that we have a better idea of a timeline and options.  Kristi will follow up with Melissa after EC discussions in January.

Work Group Reports
Green Team Dick, Wade, and Deanne volunteered to work on this task.  Discussions are tabled until January.

New Business
Work Studies  The EC has been granted 20 work study hours per week.  Kristi will post a position description including projects such as Recycle Mania/waste tracking, Greenhouse Gas Inventory, Tree Campus, Green Teams, Website work, and EC meeting attendance.  Kristi will accept applications through the second week of spring semester.
ReUse Room  The re-use room will be housed in the old MLT lab the week before classes.  The room is available as a  re-use room through January 20th.   Kristi will send an email out to individuals involved in the H building move, letting them know details.  Mike agreed to spend some time monitoring the drop-offs in the MLT lab.
Recycling in the H Building  Kevin has taken the lead in making sure recycling receptacles are available in the H Building.  Thanks, Kevin!
Recycle Mania with Student Senate Kristi has been working with Beth, from Student Senate, about starting the Recycle Mania project.  A work-study will be assigned to work with Beth on this going forward, and Kevin will work with them on waste tracking.  More information on Recycle Mania can be found here.

Old Business

Budget
No change from last meeting
Balance as of 12/14/11: $3127.32

Next meeting
Meetings for the semester: Jan 13th, 27th. Feb 10th, 24th. March 16th, 30th. April 13th, 20th. And May 4th.  Kristi will email Roger to reserve the Student Life Conference Room and will email all EC members with an Outlook meeting invite.

Notes Submitted by Kristi Heintz

Meeting Minutes 12/16/2011

9:00-11:00
Location: Student Life Conference Room

Attendance
Governing Council members present:  Deanne Roquet, Kevin Futhey, Kristi Heintz, Mike Francisco, Wade Gordon
General Members present:  Dick Haney, Mat Gilderman

Announcements
Student Success Day  Paula has called for proposals for fall SS Day, February 15th.  The Council suggested we do another campus walk-through.  Possibly include this as a student worker task.  Kristi will submit a proposal.
Info Desk Foot Warmer  In the past, we’d discussed purchasing foot warmers to replace needed space heaters on campus.  Kristi suggested we purchase one as an example for the Information desk at the East entrance.  Innovative Office Solutions sells the floor heaters for $46.  Kevin motioned to purchase one as an example, Deanne seconded it.  Kristi will order one and create signage promoting its use an also work with Mat to work it into a Newsplash.
MnSCU Sustainability Across the Curriculum Workshop is March 29-31st at Bemidji State.  Interested faculty are encouraged to attend.
Student Senate Legacy Project  The EC discussed plans for Earth Day and Arbor Day in the spring.  Discussion lead to plans for the Student Senate’s Legacy Project planning.  This project would fit well into activities for Earth Day/Arbor Day in the spring.  Kristi will invite Senator Brent Tweet and Senate President Brian Sanner to the next meeting.
Recruiting Rep: Melissa Leno attended the EC meeting to discuss options for working sustainability into the campus recruiting and Campus Ambassadors materials.  The EC outlined some potential ways to integrate sustainability into their website and also options for print material.  Melissa noted the recruiting brochure will be re-printed soon, and if we’d like input, we should work with her in the near future.  She also noted it would be a good idea for us to give the campus sustainability tour, similar to the one we gave on Student Success Day, to Ambassadors, so they can disseminate that info to potential and new students.  Kristi will arrange that tour for late January.  The EC will discuss specifics of what we’d like to request of promotional materials, now that we have a better idea of a timeline and options.  Kristi will follow up with Melissa after EC discussions in January.

Work Group Reports
Green Team Dick, Wade, and Deanne volunteered to work on this task.  Discussions are tabled until January.

New Business
Work Studies  The EC has been granted 20 work study hours per week.  Kristi will post a position description including projects such as Recycle Mania/waste tracking, Greenhouse Gas Inventory, Tree Campus, Green Teams, Website work, and EC meeting attendance.  Kristi will accept applications through the second week of spring semester.
ReUse Room  The re-use room will be housed in the old MLT lab the week before classes.  The room is available as a  re-use room through January 20th.   Kristi will send an email out to individuals involved in the H building move, letting them know details.  Mike agreed to spend some time monitoring the drop-offs in the MLT lab.
Recycling in the H Building  Kevin has taken the lead in making sure recycling receptacles are available in the H Building.  Thanks, Kevin!
Recycle Mania with Student Senate Kristi has been working with Beth, from Student Senate, about starting the Recycle Mania project.  A work-study will be assigned to work with Beth on this going forward, and Kevin will work with them on waste tracking.  More information on Recycle Mania can be found here.

Old Business

Budget
No change from last meeting
Balance as of 12/14/11: $3127.32

Next meeting
Meetings for the semester: Jan 13th, 27th. Feb 10th, 24th. March 16th, 30th. April 13th, 20th. And May 4th.  Kristi will email Roger to reserve the Student Life Conference Room and will email all EC members with an Outlook meeting invite.

Notes Submitted by Kristi Heintz