Meeting Minutes 12/14/2012


Location: Student Life Conference Room


Governing Council Members present: Deanne Roquet, Kristi Heintz, Theresa Hornstein, Wade Gordon, Mike Francisco

General Members present:  Dick Haney

Guest Present:



CERTS 2013 Conference: Community Driven Clean Energy, is February 20-21 in St. Cloud, MN.  If anyone is interested in attending, please email Kristi.


Student Employee & Work Group Reports

Purchasing Policy update: Kristi met with Kathy to go over the last draft of  Purchasing Policy and Efficient Use Policy.  Kathy had some very specific concerns and wanted a few things clarified.  Kristi made some changes and also created a procedure to accompany each policy.  The Council did a final review of the four documents and made some small changes.  Kristi will email the final documents to Wade next week for the President’s Cabinet to review.


New Business

Jerry Hempt from Sustainable Twin Ports met with the Administrative Council and helped the Council “pitch” the Early Adopters Project as a campus supported initiative.  Deanne, Theresa, and Kristi also attended along with Wade.  Overall, we think the meeting went very well and we had some very positive feedback from Admin.  The EC has been tasked with suggesting 5 team members for the training and forwarding those suggestions to the President’s Cabinet next week.  Part of the STP-EAP application includes noting these team members.  Kristi started the application and the Council took some time to make changes.  Kristi will finish it up next week and forward it to Wade next week along with the Council’s suggestions for team members.  After some discussion, the Council thought it would be most beneficial to have Kristi (Sustainability Coordinator), Bruce Wallis (Director Food Service), Hanna Erpestad or Jenni Swanson (Dean Liberal Arts and Science or Business and Industry), Al Finlayson (VP Finance and Admin), and Steve Fudally (Director IT and Web Services).


Kristi met with the AQIP team last Friday about our proposal to make the STP-EAP an AQIP Action project.  The team was very excited about the opportunity and informed Kristi on Monday that it was approved as an Action Project.  The next step is to complete the “AQIP Action Project Commitment Form”.  Kristi has started the form.  Kristi and Deanne will work on this wrapping it up next week then take it Kent over break for feedback.


LSC’s ACUPCC bi-annual Report is due January 13th.  Kristi hasn’t started it yet but hopes to begin pulling the data and information during break.  We may need to ask for an extension.


Ongoing Business

Deanne would like to invite Heather and any Student Senate/Student Life members to our January meeting to begin discussions for Earth Day, which is on Monday, April 22nd.  We’ll also work on budget planning at January’s meeting.


Old Business



FY13 Budget: $10,000


Expenses since last meeting: none

System Hold ($1000)


Balance as of 11/9/2012: $7,628


Next meeting

January 18th, 2012, Student life Conference Room at 8:30


Notes submitted by Kristi Heintz

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